How to Schedule Events and View Guests' Availability in Google Calendar

Steps to Schedule Events and Check Guests’ Availability in Google Calendar

1. Create an Event:

   • Open Google Calendar and click the [Create] button.
   • Select [Event] to start creating a new calendar event.

2. Add a Title:

   • In the “Add title” textbox, enter a name for your event.

3. Invite Guests:

   • Under the “Add guests” section, start typing the names or email addresses of the individuals you want to invite.
   • Select the correct email address as it appears in the dropdown. Repeat this process for each guest.

4. Find a Suitable Time:

   • Click the [Find a time] button (located under the time icon above “Add guests”).
   • Use the [Day] tab to view guests’ schedules one day at a time, or the [Week] tab to see overlapping schedules for the entire week.
   • Navigate through days or weeks using the arrows above the calendar.

5. Schedule the Event:

   • Identify an available time slot and click and drag the light grey area to schedule the event.
   • To adjust the event duration, hover over the bottom border of the event until the cursor changes to an arrow, then click and drag up or down. Alternatively, manually enter the start and end times in the fields above the calendar.

6. Add Event Details:

   • Once the event is placed on the calendar, fill in any additional details (e.g., location, description, attachments) in the event details popup.

7. Save and Notify Guests:

   • Click [Save] to finalize the event.
   • When prompted, choose whether to notify your guests via email by clicking [Send].

Tips:

• Use the “Find a time” feature to ensure all guests are available before scheduling the event.
• Add a detailed description or agenda in the event details to provide clarity to your guests.